Working remotely is a new trend among various companies. But, managing remotely working employees is very difficult. Some of the top ways to maintain high efficiency and good productivity level of your employees, you should follow the given below points. Some of the tips are described below:
1. Define work rules
Does the company have official guidelines for employees who are working remotely? It is important to assess these guidelines and set up an appropriate policy that would correspond with the needs of the company. If you don’t already have a work-from-home policy, this might be a good time to get it done.
Who will be responsible for communicating work rules to telecommuting employees? In case you hire a new employee, who works from home, it is your responsibility as the manager of the department to make sure that he or she reads and understands those guidelines. You can require read-and-sign off from every employee.
2. Create good communication channels
What is the best way to communicate with your remote employees? Don’t choose email as a main channel of communication (it’s too easy to ignore and it doesn’t involve you in the process). Instead of this, make sure that you use some tools like instant messaging or video conferencing.
Keep employees updated and involve them in the projects. You can send status reports by email or share information on your company’s internal site where every employee has access to it. It is equally important that you keep an eye on their progress and involvement – this way you will know what they do, who they work with, and how much time they spend on the project.
3. Communicate often
Are you keeping up with your remote employees? I mean, do they hear from you regularly enough? You must communicate with them as much as if they worked in an office. If it comes to managing people working remotely, you should consider these employees as part of your team, not as external contractors.
There are different ways to establish communication channels with telecommuting employees. You can call them on Skype or have a regular video chat on Google Hangouts. It’s also good to send them an instant message every once in a while.
4. Don’t forget work-life balance
Working from home has a huge potential to ruin the work-life balance. That is why you mustn’t forget about this concept when working with employees who telecommute – they have to have a normal schedule and feel like they are part of the team.
Ask your employees if they need any help with organizing their time. You can organize a conference with other employees who work from home or you can send them some tips on how they can make the work-life balance better.
5. Avoid distractions
Employees working from home have to stay productive and be able to manage their time when there are no managers around to remind them to stay focused. If they work from home, distractions are inevitable – you can simply not prevent employees from checking Facebook or watching a funny video on YouTube if the house is empty and there’s nothing to do.
That is why remote managers need to set up some rules about when an employee should be working and when he or she should have some time to relax.
An easy way to manage this is by organizing a regular Skype call with employees who work from home and then discussing what they did during the week, how productive they were, and what problems they encountered. It helps a lot if you involve your employees in the discussion, ask them about their day and listen to what they have to say.
6. Always be available
It is great that your employees can work from anywhere and at any time, but it doesn’t mean that you should never check what’s going on with them. If you make them feel like they are part of the team, they will come up with questions they need to ask you – and you need to be available for them.
It is a good idea to have a daily or weekly meeting with your employees who work from home, especially if they are engaged in different projects. You can discuss the progress of every project and make sure that everything goes as planned. If you want detailed tips and tricks to manage your remote working employees, then you should consider reading blogs of Growrk.
7. Recognize their efforts
The main problem that managers who work with telecommuting employees are facing is how to make their team members feel like they are part of the company. If you don’t keep track of your employees, they will never feel like they are part of your team, especially if you spend more time managing people who work in the office.